Safest practices for In-Home Tutoring
JUNE 26 , 2020

At Beyond the Classroom we are committed to keeping our tutors, families, and students safe.
As we work hard to prepare for a safe return to in-home tutoring, we are proud to share the Beyond the Classroom Standard. This new Standard will help guide the reopening of our tutoring locations across Ontario. We will do our best to ensure the safety of our tutors and families going forward.

Since our beginning, over 22 years ago, Beyond the Classroom has always prioritized the safety of our students, tutors, and families. Our approach is aligned with recommendations provided by public health experts and our dedicated team has been hard at work to create a plan that is caring, informed, comprehensive and consistent.

Our goal is to meet, or exceed, the new health and safety parameters laid out by the different levels of government across Ontario. We will continue to update the new health and safety standards as new information is made available. We will do our best to communicate any changes to tutors, students, and families as soon as possible.

We are in this together and we need to work together to keep everyone healthy and safe. By taking care of those around us, we are also taking care of our community.

Procedures for Proceeding with In-Home, One-on-One Tutoring

Confirming Each Tutoring Session

• The tutor will email or text the parent to check in to ensure the tutoring is a go without any symptoms in the home
• Families will text the tutor if you or a member of your family are experiencing any symptoms of Covid-19. The list of symptoms constantly changes, please check here: https://covid-19.ontario.ca/self-assessment/

Tutor Arriving at the Home

• The tutor will text the parent/student upon their arrival to open the door for the tutor to avoid touching the doorbell and/or door
• The tutor will remove their shoes at the door
• The tutor will use the washroom to wash their hands with warm soap & water or use hand sanitizer prior to starting the tutoring
• Families are asked to have hand sanitizer, paper towel, soap, and water available
• Students are also required to wash their hands prior to the start of the tutoring sessions with warm water and soap (or alcohol-based hand sanitizer)
• Please ensure the washroom is sanitized thoroughly prior to the tutor using the facilities
• Please avoid handshakes

At Home Set Up of Tutoring Sessions

• Please sanitize the area of the table where the tutor will work each time they come to the home using household cleaners such as Lysol.
• Where possible, it is important that the tutor and student sit at least 2 metres (6 feet) apart to conduct the tutoring sessions per public health policy
• The tutor and student will not share resources including pens, pencils, crayons, calculators, tablets, phones, and computers
• If the tutor and student are unable to sit 6 feet apart, face coverings are strongly encouraged to be worn by both the student and tutor for the entire session and removed once the tutor leaves the home
• Tutors are not allowed to accept food or beverages from the family/student during the tutoring session. They may bring their own water bottle.

Leaving the tutoring sessions

• Tutors will wash their hands at the end of the tutoring session using hand sanitizer or using the washroom with warm soap and water.
• The parent/student will hold open the door to allow the tutor to exit the home so they are not touching the surface
• Tutors will sanitize their hands prior to the next tutoring session

  • Families will re-sanitize the work area of the table where the tutoring took place after the tutor leaves

Additional Information:

Prevention

Coronaviruses are spread through close contact. Here are some helpful tips to prevent the spread of infection:
• Wash your hands often and thoroughly with soap and water or alcohol-based hand sanitizer. (20 seconds of washing with warm, soapy water)
• Sneeze and cough into your sleeve.
• If you use a tissue, discard immediately and wash your hands afterward.
• Avoid touching your face, eyes, nose, or mouth.
• Avoid contact with people who are sick.
• Choose a virtual tutoring session if someone in the home is sick
• Avoid high-touch areas, where possible, or ensure you clean your hands after.

Hygiene stations

Ideally the family will have a hygiene station inside the front entrance of the home for the tutor to sanitize his or her hands when entering and also when leaving the home. It can be as simple as just some hand sanitizer and a box of tissues.

Alternatively, the tutor could wash their hands in a washroom upon arrival and departure. Please leave some paper towels for drying the hands and wiping the taps, along with a garbage can.

The student should also wash their hands before and after the tutor has left their home.

Face Coverings

Beyond the Classroom’s tutors are strongly encouraged to wear a face covering (mask or face shield) before entering and during the tutoring sessions should the 2-meter rule cannot be met. Students are also strongly encouraged to wear a face covering. Students are responsible for providing their own face coverings to be worn, as are the tutors. Face coverings are not allowed to be shared or borrowed and must be cleaned in between sessions.

Physical Distancing

Please ensure that there is a suitable space for the tutoring to take place such as a large table to ensure there will be 6 feet (2 metres) between the student and tutor. The student can pass the completed work to the tutor eliminating the need for the tutor looking over their shoulder. Please keep other family members from entering the space (coming within 2 metres) during the tutoring lesson.

School and Tutoring Supplies

Our tutors will ensure that they have the necessary tools with them for the lessons including pens, laptop, paper, calculators etc. Please ensure the student has their own supplies as well to eliminate cross contamination.

Training

All of Beyond the Classroom’s subcontracted tutors are trained on the protocols and updated as information is released from the Ontario Ministry of Health and the World Health Organization.

Follow Up with Families

The owner of the Beyond the Classroom location you are using may follow up with you to ensure that the protocols are being followed during the tutoring sessions.

This follow up may include questions about:
• Were the proper hygiene facilities (hand washing equipment) made available?
• Were physical distancing measures implemented?
• Did the tutor and student wear face coverings during the session?
• Did the tutor follow the recommended protocols and what you had discussed between the two of you?

Tracking & Monitoring

Due to the latency period of COVID-19, it is important to track where tutors have worked. If an tutor tests positive for COVID-19, the local public health unit will ask Beyond the Classroom to provide information on where the tutor worked as well as the contact information of any other family or tutor who may have been exposed. Beyond the Classroom owners will track information and Public Health Units will respond per the guidelines of the local public health units.
Information will be collected through tracking of tutoring sessions and kept confidential. Should the health department request it, we will notify you and request your permission.

Reporting Illness

The symptoms of COVID-19 can resemble a cold or a flu. At this time, it is recommended that any tutor or student who is experiencing any symptoms related to cold, flu or COVID-19 should conduct the tutoring ONLINE.

1. If a tutor has screened positive, they should inform the owner of Beyond the Classroom they are contracted with immediately and contact their primary care provider or Telehealth Ontario (1-866-797- 0000) for further direction on clinical assessment.

2. If a family/student has screened positive, the family/student is required to call their primary care provider or Telehealth Ontario (1-866-797-0000) for further clinical assessment.

References:

How to wear a face covering:

https://www.publichealthontario.ca/-/media/documents/ncov/factsheet/2020/05/factsheet-covid-19-non-medical-masks.pdf?la=en

Guide to Physical Distancing:

https://www.publichealthontario.ca/-/media/documents/ncov/factsheet/factsheet-covid-19-guide-physical-distancing.pdf?la=en

How to Self Monitor:

https://www.publichealthontario.ca/-/media/documents/ncov/factsheet-covid-19-self-monitor.pdf?la=en

How to Wash Your Hands:

https://www.publichealthontario.ca/-/media/documents/ncov/factsheet/factsheet-covid-19-hand-hygiene.pdf?la=en

©2020 Beyond the Classroom Inc. All rights reserved. You're thorough! We like that.

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